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EHOD Short Film Competition - Terms & Conditions

This short film competition is organised by the Northern Ireland Environment Agency (NIEA). Below, you'll find the terms and conditions of the competition. They'll tell you all the important stuff you need to know, like when you need to submit your entry by, what format it needs to be in and how short it has to be.

How do I enter?

All entries must be posted to:

Angela Gregg
DOE Comms
8th Floor, Goodwood House
44 - 58 May Street
Town Parks

Entries must be in one of the formats stated below. All entries must display a name, address and contact number.

Who can enter?

Anyone who is a resident in Northern Ireland may enter.


Film can be supplied on DVD but preferred format is as a file which can be MP4 or MOV file.

Closing date

All entries must be received by the NIEA no later than 5pm on 10th October. Late or incomplete entries will be rejected. The NIEA cannot guarantee the return of entry material so entrants are strongly advised not to send original copies of the content.

How long can it be?

Total running time for each Film must be no longer than 5 minutes, including titles and credits.


The NIEA reserves the right:
• not to publish or distribute your Content;
• to edit your content for the purpose of promoting the Competition and/or the work of the NIEA.


Your film must be in English or subtitled in English.


This section (Licence, Warranty and Indemnity) plays a vital part in ensuring that there are no legal obstacles to us showcasing your work. Please make sure you read and understand it.


In consideration of the NIEA permitting you to submit your Content and enter the Competition, you grant to the NIEA from the date of submission of your entry a non-exclusive, worldwide, royalty-free, sub-licensable right and licence in perpetuity to:

• use, host, reproduce, edit, publish, distribute, transmit and otherwise make use of the Content or part thereof in any and all media and means of distribution now known or hereafter devised, including but not limited to cinemas, linear television, television video on demand, multimedia distribution systems, the internet and mobile applications;
• use any trade marks, service marks or trade names (e.g. brand names, logos) incorporated in the Content; and
• use the name and likeness of any individuals represented in the Content.

In addition, you agree to waive all so-called "moral rights" to the Content. (This is so we can, for example, showcase excerpts of your Film alongside excerpts of other film makers' entries for promotions at a later date).


You represent, warrant and agree that:

• you are the owner of all the rights in the Content (including but not limited to the Film) and there are no disputes regarding ownership of the Content and you have the full authority to submit the Content;
• you are entitled to grant to the NIEA the rights set out in the above licence.

No Content (or part thereof) submitted by you will:

• be defamatory, abusive or offensive;
• infringe the copyright, moral right, performing rights, rights of privacy, trade mark or other proprietary right of any third party;
• constitute a misuse of any confidential information of a third party;
• advertise, promote or endorse any products or services;
• adversely affect the reputation of the NIEA;
• be false or misleading or omit information that should be disclosed by you or
• contain software viruses or any other computer code, files or programs designed to affect the functionality of any computer software or hardware or telecommunications equipment;
• ensure any necessary consent, waiver, clearance, licence or approval required for the NIEA to make use of the Content as set out in the above licence has been obtained and that any fees or payments relating thereto have been paid; and
• you have not entered into, nor will you enter into, any agreement or arrangement which could conflict with your obligations the NIEA under these terms and conditions.


You hereby indemnify NIEA against any claims arising out of or in connection with any Content, including but not limited to a claim arising out of or in connection with a breach of any of the warranties set out above.


By entering the Competition, you agree to be named in the media and to participate in as many promotional and press activities.


The NIEA cannot take responsibility for any loss or damage to Content or such Content's delivery materials, so you will be sending your delivery materials at your own risk.


Prizes will be awarded at the Thank you event due to take place in November 2014.


Entries will be judged by the representatives from the NIEA and professionals from the film and media industries, who will comprise the judging panel. Judges will assess each entry against the following three criteria:

1. Originality
2. Good attention to craft and technical execution
3. Relevance to the theme


The judges' decisions in all matters are final and no correspondence will be entered into. In the event of there being no reply from the email address or phone number that I provide, that the NIEA reserve the right to shortlist the next best entry.


The NIEA accepts no responsibility for lost, late or undelivered entries, notifications or communications. The NIEA reserves the right at its sole discretion to:

• cancel, terminate, modify or suspend the Competition; or
• amend these terms and conditions where reasonably necessary.

By entering the Competition, you give the NIEA permission to contact you from time to time with essential updates about the Competition and, of course, contact you if you've won.

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